Secure the best value from venues and suppliers, comply with health and safety regulations and deliver a dynamic, stress-free event
Key Note Speakers:
David Becker, Partner, Collyer Bristow LLP solicitors
Author of “The Essential Legal Guide to Events”
Mark Trevor, Managing Director, Insurex Expo-Sure
Shaun Lundy, Principal Health & Safety Lecturer, Middlesex
University MSc CMIOSH
| course overview |
| Event management planning to manage and minimise risk |
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Identifying your current event management planning and where your risk exposures are |
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Common areas which are missed or misunderstood |
| Clarifying the legal and contractual issues for conferences and events |
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Ownership of an event and the proprietary rights in an event |
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How to protect an event legally |
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The commercial rights in an event |
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The contractual matrix surrounding an event |
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Key clauses in venue hire agreements |
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Specific considerations for convention centres, hotels and exhibitions |
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Minimising the risk of legal claims |
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David Becker, Partner, Collyer Bristow
Author of The Essential Legal Guide to Events |
| Exercise: Practically working through a venue contract to identify areas which you can change |
| Negotiating and contracting with venues and other third parties |
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Why you should never pay 100% cancellation fees |
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The venue and you — negotiating the variables |
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Catering — price, quality and service, specifying appropriate and appealing menus |
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A/V — getting the best deal |
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Deposits and commissions — what conditions are negotiable? |
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Commissions — techniques for finding, negotiating — and securing |
| The venue perspective: an insider view to contracts and health and safety |
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This session will include a venue “walk-around” demonstrating common health and safety issues |
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Understanding and implementing health and safety policies at events
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Accident Prevention objectives |
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Clarifying health and safety law |
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Proactive monitoring — audits, inspections etc |
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Understanding the causes of accidents and reactive monitoring |
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Identifying the most common hazards |
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Food hygiene |
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Disability access |
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A/V health and safety — wires etc |
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Providing adequate levels of security |
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Clarifying whose responsibility health and safety is |
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What to do, just in case... |
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Shaun Lundy, Principal Health & Safety Lecturer
Middlesex University |
| Clarifying the Disability Discrimination Act and understanding your responsibilities |
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what the DDA means to you as an event manager |
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who is responsible you or the venue? |
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practical tips for compliance |
| Insurance strategies to protect and manage your event |
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Identifying when to use insurance policies |
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Cancellation and abandonment |
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Property damage — common exposures |
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Legal liability and how to minimise them |
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Mark Trevor, Managing Director, Insurex Expo-Sure |
| Developing risk assessment and risk management strategies to minimise and manage event exposure |
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developing risk assessments for every event |
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understanding a venues responsibilities and what they need to supply |
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Event contingency planning |
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Risk assessment throughout an event |
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Building a risk management team |
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I'm a producer with two years' experience and thought I knew pretty much everything about putting together a conference. I'm rather scared by how much I've learned but am really excited about putting it all into practice. 
