Are you juggling half a dozen events at any one time? Worrying that you haven’t got the best deal from a venue and not 100% sure about the contract? Why should you never pay 100% cancellation fees? Do you need to up-date your risk management policy? If you answer "yes" to any of these questions, then this course has been developed for you. By focusing on the key areas which you told us were of most concern, we have developed a programme which will give you real practical tools and know how to be applied when you return to the office.

Course outline:

Clarifying the legal and contractual issues for conferences and events

+ Ownership of an event and the proprietary rights in an event

+ How to protect an event legally

+ The commercial rights in an event

+ The contractual matrix surrounding an event

+ Key clauses in venue hire agreements

+ Specific considerations for convention centres, hotels and exhibitions

+ Minimising the risk of legal claims

The basics of contracts

+ The principles of contracts — what you need to know

+ Contracts and the Law — which takes precedence

+ Contract variables

Exercise: Practically working through a venue contract to identify areas which you can change
This session will look at actual contracts being used and identify areas which can be improved upon.

Negotiating and contracting with venues and other third parties

+ Why you should never pay 100% cancellation fees

+ The venue and you — negotiating the variables

+ Catering — price, quality and service, specifying appropriate and appealing menus

+ A/V — getting the best deal

+ Deposits and commissions — what conditions are negotiable?

+ Commissions — techniques for finding, negotiating — and securing

Exercise: Can you negotiate?
A practical session for you to assess and refi ne your negotiation skills, and understand the potential for give and take.

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